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Open position at AnaEE-ERIC - Executive Assistant / Office Manager

On January 24, 2023

Open position at AnaEE-ERIC
Executive Assistant / Office Manager


AnaEE-ERIC, the Intergovernmental Research Organization for Experimental Ecology, is seeking an

Executive Assistant / Office Manager
For its headquarters, located at Gif-sur-Yvette, near Paris (France).

Context
The Analysis and Experimentation on Ecosystems, European Research Infrastructure Consortium(AnaEE-ERIC), is an intergovernmental research organization established under the European Council (EC) regulation 723/2009 on the community legal framework for European Research Infrastructure Consortium (ERIC) legal status.
AnaEE-ERIC provides tools to understand the multiple global change drivers on terrestrial and aquatic continental ecosystems across Europe. It proposes access to a distributed, versatile network of facilities that can simulate environmental drivers from land-use change, pollution, biological invasions, rising atmospheric greenhouse gases concentrations, and to increasing extreme events such as droughts and heatwaves.
AnaEE-ERIC provides access for research teams to these experimental, analytical, and modelling platforms. The outcome of these research will lead to a better understanding of ecosystem functions and services, and recommendations to the stakeholders (agriculture, industry, policy makers, NGOs) for the mitigation and adaptation of ecosystems to anthropic induced changes.
AnaEE-ERIC includes 4 centres: the Central Hub, headquarters, located in France, the Data and Modelling Centre, in Italy, the Interface and Synthesis Centre, in the Czech Republic, and the Technology Centre, in Denmark, and a distributed network of about 60 experimental, analytic and modelling platforms.
AnaEE‐ERIC is an inclusive, equal‐opportunity employer offering attractive conditions and benefits appropriate to an international research organization. Further information on the aims, mission, governance, and statutes of AnaEE‐ERIC can be found at https://www.anaee.eu/.

Roles and Responsibilities
The Executive Assistant / Office Manager (EA/OM) will participate in the development of a young international Research Infrastructure involved in cross-cutting European research. The main responsibilities of the EA/OM will be:
• General day-to-day administrative and logistic support of the AnaEE-ERIC,
• Secretariat of the AnaEE-ERIC bodies, including the Assembly of Members, Scientific and Ethical committees, etc.
• Support for proposal preparation and running projects.
This will notably include the following tasks:
• Support of the Central Hub officers for their tasks and contacts,
• Act as point of contact among ERIC employees and partners,
• Day-to-day administrative tasks, such as managing calendars, travel arrangements, accounting support,
• Support internal and external communication, including between the Central Hub and the service centres,
• Minutes of meetings,
• Logistics of the assembly of members and other bodies,
• Preparation of project documents
• Assist in setting-up budgets, and in reporting

Requirements and skills
• University diploma or equivalent,
• Experience as office manager, executive assistant, personal assistant, or similar role,
• Good knowledge of European institutions,
• Excellent written and spoken English (CEFR level C1),
• Excellent written and spoken French (CEFR level C1),
• Knowledge of another European language is a plus,
• High level organizational and time management skills,
• High level written and verbal communication skills,
• High level interpersonal and intercultural abilities
• Strong oral and written communication skills,
• Basic accounting skills,
• High level command of MS Office software suite,
• Good knowledge of video-conferencing systems and organization,
• Knowledge of a collaborative document preparation system is an asset
• The position requires travelling in Europe.
This position will be under the hierarchical responsibility of the Director General. It will be a permanent
contract, under French law. The salary is set according to standards for similar positions, and will
depend on qualification and experience.
The AnaEE-ERIC Central Hub is located at Gif-sur-Yvette in the CNRS science campus close by the RER B station (direct connexion with central Paris), in the vibrant and developing area of the Paris-Saclay science park, and the charming and environmentally protected area of the Chevreuse Valley.
To apply, send a CV, letter of motivation, name, function, and email addresses of 2 references, supporting information and documents to contactatanaee.eu (contact[at]anaee[dot]eu)
For any information, please, contact us.
Closing date: 24 January 2023
Anticipated start: As soon as possible

Date

On January 24, 2023

Submitted on November 7, 2022

Updated on July 27, 2023